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Here is the complete listing of all policies, procedures, and forms. Please use this listing to review and update your content. Use the printable version of this list, to track your review process. For more information about how to use this page, see the instructions.


PROCEDURES
Procedure Title Usage Last Quarter Date Last Revised Number of Revisions View Feedback
Accessing and Using Student Education Records 367 06/4/2009 3
Accounting for Payouts under Termination and Severance Agreements 209 07/14/2009 5 2 comments
Accounting for Vacation 234 07/14/2009 7 1 comments
Accounting for Various Paid Leaves 220 06/3/2009 4 2 comments
Accruing and Using Vacation Leave 939 06/17/2009 8 8 comments
Acquiring Capital Equipment 270 06/10/2009 3
Activities Involving Potentially Hazardous Biological Agents 210 06/5/2009 5
Additional Procedures for Storing and Using Select Agents 198 06/18/2009 9
Additional Procedures for Using Recombinant DNA 200 05/28/2009 4
Adjusting Authorized Change Funds 159 06/6/2009 6 5 comments
Adjusting or Correcting Internal Accounting Transactions for Sponsored Accounts 240 05/17/2009 21 3 comments
Adjusting/Correcting Internal Accounting Transactions on Non-Sponsored Accounts 325 06/15/2009 14
Administering Contracts for the Purchase of Goods and Services 445 06/5/2009 7 4 comments
Air Quality Permit Reporting 200 06/17/2009 4
Air Quality Permitting 204 06/8/2009 5
Allowing Individuals Access to their Covered Records 197 06/3/2009 4
Applying For and Using a Regents Scholarship 1225 08/26/2009 8 16 comments
Applying for Access to the X.500 Directory 245 07/27/2009 10 5 comments
Applying for Travel Expense Reimbursement 1590 07/22/2009 15 40 comments
Applying for a U Card 554 08/27/2009 13 3 comments
Applying for the Card 416 06/17/2009 11 6 comments
Applying for the Procurement Card 379 06/24/2009 5 6 comments
Appointing a Current University Employee to a New or Vacant Academic Position Without a Search 233 06/29/2009 5
Arranging Travel 681 06/17/2009 26 9 comments
Assigning Security Identification Badges to Guests (temporary employees, visitors, volunteers, contract employees, medical observers) 366 06/17/2009 4 1 comments
Assuring Student Rights Regarding Education Records 360 09/10/2009 6 1 comments
Avoiding Conflicts of Interest in Special Situations 560 09/22/2009 10 2 comments
Bank Lockbox Deposits 0 06/11/2009 2
Calculating Graduate Assistant Tuition Benefits 512 08/26/2009 12 1 comments
Calculating and Planning the Distribution of Endowment Income 357 06/5/2009 10
Certifying and Reporting Paid Medical Leave 529 06/29/2009 4 5 comments
Change Procurement Card Status 286 09/8/2009 6 1 comments
Changes to Corporate Travel Card Status 388 07/1/2009 10
Changing an Endowment's Income Distribution Allocation 199 06/8/2009 3
Charging Direct Costs to Sponsored Projects 446 07/1/2009 12 4 comments
Charging Facilities and Administrative (Indirect) Costs to Sponsored Projects 402 06/4/2009 8 5 comments
Choosing an Investment Pool 505 06/17/2009 10
Clinical Trial (Industry-Sponsored) Research Agreements and Payments 224 06/10/2009 7
Closing Authorized Change or Miscellaneous Payments Funds 159 06/6/2009 6
Closing an International Bank Account 358 06/6/2009 4 2 comments
Co-sponsor Contracts 370 05/29/2009 4
Collegiate and Intercollegiate Centers: Establishing, Operating and Evaluating 216 09/3/2009 7 1 comments
Communicating to Persons Involved in the Individual's Care 198 06/3/2009 4
Comprehensive Review of Administrative Policies 208 06/17/2009 6
Conducting Annual Performance Reviews of Academic Professional and Administrative Employees 231 09/22/2009 4
Conducting Outpatient and Inpatient Clinical Research Using Legend or Investigational New Drugs 359 06/17/2009 8
Conducting Outpatient and Inpatient Clinical Research Using Legend or Investigational New Drugs 302 06/17/2009 8
Conducting Pre-Hire Background Verifications 265 06/8/2009 6 1 comments
Conducting a National or Limited Search 228 06/5/2009 3
Conducting a Spousal/Partner No-Search Hire 463 06/30/2009 3
Conducting an Exceptional No Search Hire 242 09/16/2009 4
Conducting an Inquiry 364 09/3/2009 4
Conducting an Investigation 360 09/8/2009 5
Conferring the Title of Faculty Emeriti 228 09/16/2009 5 3 comments
Conflict Resolution Process for Student Academic Complaints: Twin Cities 301 08/18/2009 6
Considering the University for a Conference or Event 362 06/18/2009 3 1 comments
Creating and Disclosing a Limited Data Set 203 05/29/2009 5
Creating and Disclosing a Limited Data Set for Research 332 05/29/2009 4 2 comments
Creating, Storing, and Linking Pages to the University of Minnesota - Duluth Web Site 0 06/2/2009 1
De-identifying Data for Research 820 09/22/2009 5 16 comments
De-identifying Health Information 201 09/22/2009 7 1 comments
Deciding to Lease or Buy Equipment 221 06/4/2009 9
Depositing Funds to an Endowment 198 07/15/2009 4
Depositing Vendor Checks (sponsored and non-sponsored accounts) and Depositing Refunds of Sponsored Employee Expense Overpayments 783 06/17/2009 2 9 comments
Determining Salaries for Academic Professional and Administrative Employees 416 07/24/2009 4 1 comments
Determining TIP Allocation 420 06/5/2009 8 2 comments
Developing Administrative Policy 225 06/17/2009 11 1 comments
Developing an Operational Continuity Plan 225 07/1/2009 5
Developing and Improving U-Wide Forms 362 06/29/2009 8 6 comments
Development, Review, and Approval of Academic Programs 233 06/30/2009 7
Disclosing Individual Health Information for Activities Preparatory to Research 202 06/4/2009 5 1 comments
Disclosing Individual Health Information for Public Purposes 204 06/4/2009 5
Disclosing PHI to Business Associates 208 06/4/2009 6 1 comments
Disclosing Potential Individual Conflicts of Interest 441 07/20/2009 8 6 comments
Discontinuing Use of a University of Minnesota Bank Account 358 06/15/2009 4
Disposing of University Equipment 548 06/10/2009 4 2 comments
Disposing of University Records 447 07/1/2009 12 12 comments
Dispute Process 246 09/8/2009 5 4 comments
Distributing Earned Building Income 349 05/29/2009 4
Distributing Publications 373 09/22/2009 9 2 comments
Documenting Effort Outside of ECRT 529 06/13/2009 12 1 comments
Documenting Hospitality and Special Expenses 722 07/15/2009 12 5 comments
Documenting and Depositing Sales 215 07/15/2009 4 2 comments
Donating Paid Vacation Leave - Civil Service and Union-represented Staff 221 09/21/2009 6 1 comments
EFT Deposits denominated in US Dollars 0 06/11/2009 2
EFT Deposits denominated in a Foreign Currency 0 06/11/2009 2
Electing the Layoff Severance Program 324 06/9/2009 3
Electing the Non-Renewal Program 265 06/4/2009 3 1 comments
Environmental Assessments and Remediation 204 09/22/2009 5 1 comments
Equipment Bought on Fellowships 215 06/10/2009 3
Establishing Authorized Change Funds 159 06/6/2009 7
Establishing Authorized Miscellaneous Payment Funds 161 06/6/2009 6
Establishing Equipment Replacement/Reserve Accounts 356 06/5/2009 5
Establishing External Sales Agreements (Contracts) 364 10/13/2009 10 1 comments
Establishing External Sales Agreements (Contracts) - 30 Day Review 0 09/14/2009 1
Establishing External Sales Rates 389 10/14/2009 7 1 comments
Establishing External Sales Rates (30 Day Review) 0 09/14/2009 1
Establishing Internal Sales Capital Equipment Funds and Recording Depreciation 401 06/6/2009 5
Establishing Internal Sales Rates 465 09/10/2009 8
Establishing Nonsponsored Programs for Uncollectible Costs on Sponsored Projects 369 07/1/2009 8
Establishing Permanent University Fund Endowments 361 06/5/2009 6
Establishing a Basis for Contractor Selection and Price, and Assuring a Reasonable Price 444 06/17/2009 8 2 comments
Establishing a Payment Card Merchant Account 248 10/5/2009 4 2 comments
Establishing a Sales Accounting Structure 412 10/15/2009 16 3 comments
Establishing a Sales Accounting Structure (30 Day Review) 0 09/15/2009 1
Establishing an Endowment 203 07/15/2009 4
Establishing an Internal Sales Accounting Structure 411 06/10/2009 5
Establishing and Charging Preaward or Advance Accounts 441 07/14/2009 14 2 comments
Establishing and Paying for Cellular Device Business Expenses 259 07/1/2009 6 5 comments
Establishment and Use of Agency Funds 206 06/4/2009 4 1 comments
Evaluating and Managing Individual Conflict of Interest Disclosures 383 07/17/2009 6
Extending the Offer for Academic Hires (Regardless of Recruiting or Appointing Process Used) 215 06/5/2009 3
Federal Reporting and Compliance for Capital Equipment 226 06/10/2009 3
Financing Capital Projects 357 06/4/2009 5
Finding a Student Job 210 06/10/2009 4 1 comments
Fixed Price and Fixed Fee Contract - Closeouts 244 06/16/2009 7
General Accounting Procedures 175 06/15/2009 11
Granting In-Range Salary Adjustments for Civil Service Employees 235 06/4/2009 3
Handling Cost Sharing, Matching and In-Kind Contributions After Award Acceptance 234 06/6/2009 12 3 comments
Handling Graduate Assistant Performance Issues 236 08/4/2009 7 1 comments
Handling Program Income During the Project Period 381 07/14/2009 16 5 comments
Handling Program Income at Final Project Termination 359 07/14/2009 7
Handling Program Income at Proposal Time 374 05/28/2009 7 2 comments
Handling Reports of Academic Misconduct 378 09/3/2009 4
Hiring Academic Administrators (93xx) (Not Included in Senior Administrator Group) 217 06/29/2009 4
Hiring Academic Professional Employees (96xx and 97xx) J and K 220 06/11/2009 5
Hiring Academic Professional Probationary or Continuous Employees (96xx and 97xx) G and H 220 06/29/2009 4
Hiring All But Dissertation (ABD) Faculty Candidates 214 06/17/2009 3
Hiring Foreign Nationals 375 06/5/2009 3
Hiring Graduate Assistants 421 09/16/2009 14 2 comments
Hiring Postdoctoral Employees (95xx) 211 06/30/2009 3
Hiring Senior Administrators (93xx) 206 06/29/2009 4
Hiring Student Employees 694 06/16/2009 4 1 comments
Hiring Tenure-Track and Tenured Faculty (94xx) 256 06/30/2009 4
Hiring Term Faculty (94XX) 209 06/29/2009 5
Hiring a Graduate Student into a Student Position 452 06/9/2009 3 2 comments
Implementing the Conflict Resolution Process 872 09/22/2009 5 1 comments
Implementing the Federal Terminal Agreement Program 200 06/8/2009 4
Implementing the Phased Retirement Program 271 06/9/2009 3 5 comments
Implementing the Supplemental Benefits Plan 207 06/29/2009 5
Implementing the Terminal Agreement Program 220 07/1/2009 4 1 comments
Including Cost Sharing, Matching, and In-Kind Contributions in Proposals 235 06/6/2009 11 2 comments
Installing Banners 217 06/17/2009 6
Involving the Senate Committee in Senior Administrator Searches 198 09/16/2009 4 2 comments
Maintaining Administrative Policy 366 06/13/2009 9
Maintaining a University of Minnesota Bank Account 160 06/15/2009 10
Maintaining an International Bank Account 159 06/15/2009 7
Making Information Technology Accessible 214 06/7/2009 7 1 comments
Making Payments Using Single Payment Vendor Numbers 1697 10/12/2009 10 8 comments
Making Payments to a Third Party 384 07/22/2009 7 1 comments
Making a Deposit Using Courier Pick-up 207 06/18/2009 4
Making a Deposit at a Bank 209 06/18/2009 4 1 comments
Making a Deposit at a Bursars office 244 06/18/2009 5
Making a Deposit at a Depository Drop Box 205 06/18/2009 4
Making a Foreign Currency Check Deposit at a Bursars office 212 06/18/2009 4 1 comments
Managing Payment Card Acceptance (30 Day Review) 0 09/16/2009 2 1 comments
Managing Potential Institutional Conflicts of Interest: Disclosures by University Officials and Other Individuals 361 06/17/2009 5
Managing Potential Institutional Conflicts of Interest: Gifts 364 06/4/2009 3
Managing Potential Institutional Conflicts of Interest: Investments 358 06/23/2009 5 4 comments
Managing Potential Institutional Conflicts of Interest: Licensing and Technology Transfer 359 06/4/2009 5
Managing Potential Institutional Conflicts of Interest: Purchasing 383 08/4/2009 7 2 comments
Managing Potential Institutional Conflicts of Interest: Special Considerations for Human Subjects 353 06/4/2009 4
Managing and Reporting Endowment Activity 6 06/5/2009 7
Managing the Security Identification Badge Process 366 06/9/2009 5
Modifying Appointments for Current Staff 242 06/10/2009 4
Monitoring Gifts 161 06/6/2009 7
Moving Uncollectible Costs to Non-Sponsored Accounts 376 07/1/2009 10 1 comments
Negotiating Severance Agreements with Professional and Administrative Employees 219 06/8/2009 4
Notifications for Copyright Infringement 215 05/28/2009 6
Notifying Academic Employees of Non-Renewal of Their Appointment 248 06/4/2009 3
Notifying Students of Degree No-Post 361 06/4/2009 3
Notifying/Requesting and Approving Bereavement Leave 229 06/4/2009 3 2 comments
Obtaining Approval to Accept Payment Cards (30 Day Review) 0 09/15/2009 1
Obtaining Approval to Conduct External Sales Activity 416 10/14/2009 6 2 comments
Obtaining Approval to Conduct External Sales Activity (30 Day Review) 0 09/21/2009 3
Obtaining Approval to Conduct Internal Sales Activity 439 06/24/2009 7 2 comments
Obtaining IRB Waiver or Alteration 203 06/3/2009 4
Obtaining Individual Authorization for Research 211 06/17/2009 4
Obtaining Individual Authorization for Use and Disclosure of PHI 199 05/30/2009 4 12 comments
Obtaining Public Information 247 06/15/2009 13 3 comments
Obtaining Tuition Benefits for May and Summer Sessions/Terms 381 08/26/2009 12 3 comments
Obtaining a Faculty Development Leave 255 09/21/2009 5
Obtaining a P and A Professional Development Leave 246 09/21/2009 5 2 comments
Obtaining an Administrative Transitional Leave 204 06/9/2009 4
Opening an International Bank Account 353 06/6/2009 4 1 comments
Originating Internal Accounting Transactions 490 06/15/2009 10
Outside Consulting and Commitments by Intercollegiate Athletics Staff 363 09/22/2009 4
Outside Consulting and Other Commitments by Faculty and Academic Professional and Administrative (P and A) Staff 475 06/17/2009 5 7 comments
Paying Human Subjects Directly 458 07/22/2009 10 7 comments
Paying for Appointee's Moving Expenses 520 07/22/2009 9 6 comments
Paying for the Expenses Incurred 385 08/6/2009 12 3 comments
Planning Purchases 308 07/22/2009 14
Planning and Budgeting for Equipment Replacement 372 06/10/2009 7 1 comments
Planning and Charging of the Enterprise Assessment 235 06/6/2009 5 3 comments
Planning to Select and Appoint the Chairholder 354 06/4/2009 5
Posting Degrees Based on Collections Decision 361 06/4/2009 3 5 comments
Preparing for Education Abroad Opportunities 375 10/12/2009 8 2 comments
Preparing the Deposit 240 06/17/2009 7 1 comments
Preparing the Deposit 225 06/17/2009 7 1 comments
Preparing the Deposit 220 06/17/2009 7 1 comments
Preparing the Deposit 219 06/17/2009 7 1 comments
Preparing the Deposit - Check graphic 0 06/17/2009 1
Preparing the Deposit - Check graphic with notes 0 06/17/2009 1
Preparing the Deposit - Strapped currency example 0 06/17/2009 1
Preparing to Conduct Human Fetal Transplantation Research Ineligible for Federal/State Funding 201 06/5/2009 6
Preparing to Conduct Research Involving Human Embryos or Embryonic Stem Cell Lines Ineligible for Federal/State Funding 201 06/16/2009 10 1 comments
Procedures for Budget Adjustments 207 06/6/2009 4 2 comments
Processing Gifts 374 06/4/2009 7 3 comments
Procuring, Using, and Disposing of Donated Human Bodies Used for Research and Teaching 201 06/24/2009 4 1 comments
Project Administration for Research Involving Human Embryos or Embryonic Stem Cell Lines Ineligible for Federal/State Funding 204 05/28/2009 4
Providing Access to University Information 396 08/4/2009 16 2 comments
Providing Access to University Information 370 08/4/2009 16 2 comments
Providing Education and Training on Privacy of Health Information 305 09/22/2009 6 21 comments
Providing Notice of Privacy Practices 198 05/30/2009 5
Purchasing Alcohol with University Funds 500 06/24/2009 7 4 comments
Purchasing From Equipment Reserve Accounts 360 06/5/2009 7 1 comments
Purchasing Goods and Services 614 06/10/2009 11 7 comments
Purchasing Goods and Services from Targeted Group Businesses 242 07/2/2009 6 3 comments
Purchasing a Professional Service 929 06/11/2009 15 14 comments
Purchasing, Receiving and Storing Controlled Substances 285 10/29/2009 12 4 comments
Real Estate Transactions 353 08/11/2009 8 1 comments
Receiving Purchases 259 06/11/2009 15 4 comments
Reconciliation of Balance Sheet Accounts 267 06/10/2009 8 26 comments
Reconciling Procurement Card Activity 528 06/10/2009 3 10 comments
Recording and Maintaining University Equipment 256 06/11/2009 4 3 comments
Recording and Providing an Accounting of Disclosures 202 06/3/2009 4
Recording and Providing an Accounting of Research Disclosures by Researchers 205 06/13/2009 6
Registering for SPEAK Test 211 06/7/2009 4
Releasing Student Information 367 09/10/2009 4 4 comments
Renting a Vehicle 586 06/10/2009 10 10 comments
Replenishing Authorized Miscellaneous Payment Funds 160 06/10/2009 6
Reporting Inventions to the University and Sponsors 215 06/17/2009 9 4 comments
Reporting Security Incidents and Making Notification 565 09/22/2009 5
Reporting Violations of Security, Acceptable Use, Technology Resources, and Threats of Violence (Twin Cities Campuses) 853 06/17/2009 10 9 comments
Reporting and Addressing Concerns of Misconduct 392 09/22/2009 5 2 comments
Reporting and Managing a Workers Compensation Claim 631 08/3/2009 7 3 comments
Reporting and Responding to Security Incidents 362 07/7/2009 13
Request Assistance from IND/IDE Program 200 05/28/2009 4
Requesting Access to Buildings 384 06/4/2009 7 2 comments
Requesting Access to University Information 0 08/4/2009 3 1 comments
Requesting Approval for PUF Chairs 354 06/9/2009 5 1 comments
Requesting Facilities and Administrative (Indirect) Cost Reductions 614 06/17/2009 10 4 comments
Requesting a Link from the Crookston Campus Home Page 359 05/28/2009 4
Requesting a Link from the Morris Campus Home Page 359 06/3/2009 4
Requesting a Link from the Twin Cities Campus Home Page 366 06/4/2009 5
Requesting a Military Leave of Absence 206 06/8/2009 4
Requesting a New Vendor or Changing an Existing Vendor 808 06/10/2009 4 24 comments
Requesting a Posthumous Degree 203 06/16/2009 5
Requesting and Reconciling a Cash Advance 346 10/7/2009 4 5 comments
Requesting, Approving, and Placing Employees on FMLA Leave 414 06/8/2009 4 6 comments
Requesting/Approving Discretionary Unpaid Personal Leave 436 08/12/2009 5
Responding to Authorizations to Disclose Student Records 358 10/13/2009 5
Responding to Authorizations to Disclose Student Records (30 Day Review) 0 09/14/2009 1
Responding to Incidents of Sexual Assault, Stalking and Relationship Violence 374 06/10/2009 8 1 comments
Responding to Nepotism and Personal Relationships 416 06/10/2009 7 3 comments
Responding to Patient Requests for Restrictions on Use or Disclosure of PHI 199 06/3/2009 4
Retention of University Records 279 07/1/2009 5 3 comments
Retention of University Records 246 07/1/2009 5 3 comments
Reviewing Candidates for Tenure and/or Promotion: Tenure-Track and Tenured Faculty 1 10/7/2009 3
Reviewing Internal Sales Activity Annually 411 06/6/2009 5 1 comments
Reviewing Patient Requests to Amend Records 198 06/3/2009 4
Reviewing Requests for Exemptions to the Policy on Openness in Research 201 06/4/2009 3 1 comments
Reviewing and Verifying Revenue, Expenditures, and other Financial Reports 292 05/29/2009 5 3 comments
Revising the Collegiate Personnel Plan 206 06/9/2009 3
Safeguarding Capital Equipment Assets 220 06/18/2009 4
Satisfying Regulatory Requirements for Human Fetal Transplantation Research 199 05/28/2009 4
Security Identification Badge Specifications 356 07/17/2009 6 1 comments
Security Identification Badge Specifications Sample 0 06/29/2009 1
Selecting an Online Privacy Policy 363 08/5/2009 6
Sharing Indirect Cost Recovery Among Collaborating Collegiate Units 282 09/22/2009 9 5 comments
Soliciting Gifts 359 05/29/2009 4
Storm Water Compliance 242 09/22/2009 7 1 comments
Student Conduct Code Procedure: Twin Cities 0 06/19/2009 2
Students Managing Their Education Records 0 10/13/2009 1
Submitting Copies of FDA Correspondence 200 05/28/2009 6
Submitting a Project for the Capital Budget 361 06/9/2009 6 1 comments
Suspending Education Abroad Opportunities 364 10/12/2009 6 1 comments
Taking Disciplinary Action 0 06/3/2009 2
Temporary or Casual Appointments 318 06/29/2009 3 2 comments
Terminating Professional and Administrative Employees due to Program Curtailment 218 07/24/2009 6
Terminating Professional and Administrative Employees for Just Cause 219 08/4/2009 6 2 comments
Terminating Professional and Administrative Employees in the Case of a Fiscal Emergency 225 06/8/2009 6
Transferring Resources to Equipment Reserve Accounts 356 06/5/2009 6
University-wide Centers: Establishing, Operating and Evaluating 221 06/8/2009 10 2 comments
Unrelated Business Income Tax Procedures, and Collecting and Remitting Minnesota Sales Tax on External Sales Transactions 0 10/14/2009 1
Unrelated Business Income Tax Procedures, and Collecting and Remitting Minnesota Sales Tax on External Sales Transactions (30 Day Review) 0 09/28/2009 3
Use and Lease by Non-University Groups 396 09/22/2009 6 1 comments
Uses and Disclosures for Treatment Payment and Health Care Operations 199 06/4/2009 7
Using Individual Health Information of Decedents in Research 200 06/24/2009 5
Using and Creating Customized Forms 162 05/29/2009 4
Using and Disclosing Individual Health Information of Deceased Persons 198 05/29/2009 6
Using and Disclosing PHI for Fundraising Purposes 200 06/3/2009 4
Using and Disclosing PHI for Marketing Communications 197 06/3/2009 4
Using and Disposing of Controlled Substances 273 10/29/2009 15 2 comments
Using the Effort Certification and Reporting Tool (ECRT) 390 06/10/2009 9 4 comments
Utilizing a University of Minnesota Bank Account 367 06/5/2009 5 1 comments
Verification of Interfaces 175 06/15/2009 10
Verifying Highest Degree 233 06/10/2009 4 2 comments
Waste Management and Disposal 243 06/17/2009 4 3 comments
Withdrawing Funds from an Endowment 199 06/17/2009 3