Per email from Mike Volna on November 20, 2003

Effective November 2003, the Controller's Office, in conjunction with Sponsored Projects Administration, Oversight Analysis and Reporting and the Department of Audits, has developed and published a documentation job aid. This publication establishes justification standards for documenting financial transactions on sponsored and non- sponsored CUFS accounts. While the University's current policies and procedures include documentation instructions for all transactions, generally sponsored financial transactions have been held accountable to a higher documentation standard. Because of the current business climate that has led to (Sarbanes-Oxley financial account legislation) the move towards requiring more accountability (not less), it has become necessary to officially extend the same standards to non-sponsored transactions. This job aid is designed to help clarify the requirements included in current policies and is intended to compliment the current policies by providing more details and examples. It also replaces, broadens and enhances the document description/justification standards document previously used by SPA.

We ask that this information be disseminated throughout your organization, ensuring that all appropriate and impacted personnel are informed. With the distribution of this job aid, it is expected that faculty and staff will adhere to these guidelines immediately. Due to the importance of providing uncompromising documentation for all financial transactions, the Controller's Office will be issuing a University policy to support and enforce the contents of this job aid.