Use of IDs and Passwords

• Do not share the password assigned to you.
• Select an obscure password and change it frequently.
• Understand that you are responsible for all activities on your username/account ID.
• Ensure that others cannot learn your password.
• If you have reason to believe that your username/account ID or password has been compromised, contact your System/Network Administrator immediately.

Use of Information/Data

• Access only accounts, files, and data that are your own, that are publicly available, or to which you have been given authorized access. Secure information that is in your possession.
• Maintain the confidentiality of information classified as private, confidential or data on decedents.
• Use University information for tasks related to job responsibilities and not for personal purposes.
• Never disclose information to which you have access, but for which you do not have ownership, authority, or permission to disclose. Keep your personal information/data current.
• Accurately update your own records through University self-service systems and other processes provided for you.

Use of Software and Hardware

• Use University e-mail, computers, and networks only for legal, authorized purposes. Unauthorized or illegal uses include but are not limited to:
  • Harassment;
  • Destruction of or damage to equipment, software, or data belonging to others;
  • Unauthorized copying of copyrighted materials; or
  • Conducting private business unrelated to University activities.
• Never engage in any activity that might be harmful to systems or to any information/data stored thereon, such as:
  • Creating or propagating viruses;
  • Disrupting services or damaging files; or
  • Making unauthorized or non-approved changes.
• When vacating computer workstations, sign-off or secure the system from unauthorized use.
• Use only legal versions of copyrighted software on University of Minnesota owned computer or network resources, in compliance with vendor license requirements.
• Be aware of any conditions attached to or affecting the provision of University technology services:
  • Consult with the system administrator for any questions about system workload or performance.
  • Refrain from monopolizing systems, overloading systems or networks with excessive data, or wasting computer time, connect time, disk space, printer paper, manuals, or other resources.