Purchasing Good & Services: Direct Purchase Procedures

Appendix B: Bid Requirements

Certain purchases must be put out for bid by Purchasing Services. Refer to the Bid Requirements table below.

Dollar Amount

Conditions

Authorized Buyer

$0 - $49,999

Purchases $10,000 - $49,999 not on contract (U-Wide or State) or not being purchased from U Stores, or other ISO, will require the Price Comparison Form to be completed and retained.

• Dept

$50,000 - $249,999

For purchases not on U-Wide contract, Purchasing Services will attempt to obtain at least three formal bids in writing.

• Purchasing Services
• Dept, for purchases on U-Wide contract.

More than $250,000

Purchasing Services will attempt to obtain at least three formal bids in writing.

Purchasing Services will submit the proposed purchase to the Regents for approval, prior to issuing award.

• Purchasing Services
• Board of Regents must pre-approve.

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http://www.fpd.finop.umn.edu/groups/ppd/documents/Appendix/purchAppB.cfm
Updated: June 26, 2008

Dollar Amount	Conditions	Authorized Buyer
$0 - $49,999	Purchases $10,000 - $49,999 not on contract (U-Wide or State) or not being purchased from U Stores, or other ISO, will require the Price Comparison Form to be completed and retained.	• Dept
$50,000 - $249,999	For purchases not on U-Wide contract, Purchasing Services will attempt to obtain at least three formal bids in writing.	• Purchasing Services • Dept, for purchases on U-Wide contract.
More than $250,000	Purchasing Services will attempt to obtain at least three formal bids in writing. Purchasing Services will submit the proposed purchase to the Regents for approval, prior to issuing award.	• Purchasing Services • Board of Regents must pre-approve.