APPENDIX B - Customized Privacy Statements

Example

The policy of the University of Minnesota's administrative and collegiate web sites is to respect and protect the privacy of the students, staff, faculty, and other users to the extent permitted by law.

The University wants to ensure network security and consistent service for all users. To do so the University employs software programs to do such things as monitor network traffic, identify unauthorized access or access to nonpublic information, and detect viruses and other software that might cause damage to the network. Personally identifiable information from these activities is not released to external parties without your consent unless required by law including Minn. Stat. 13.15.

Minn. Stat. 13.15 provides that electronic access data may be disseminated:

1. to the commissioner for the purpose of evaluating electronic government services;
2. to another government entity to prevent unlawful intrusions into government electronic systems; or
3. as otherwise provided by law.

This University web site collects and stores the following information from online users

(INCLUDED HERE IS A LIST OF STANDARD INFORMATION - IF YOU COLLECT OTHER INFORMATION, ADD IT TO THIS LIST)

• The name of the domain from which Internet access occurred
• The date and time the site was accessed
• The pages perused and files accessed
• The Internet address of the web site preceding the link to the University site
• Add Others

Cookies are used for various purposes within web sites to gather information and facilitate navigation. This site uses cookies to:

• List the use of cookies within this site

The remainder of the statement must address issues of Notification, Choice, Security for and Access to Information Collected. Interested groups within the University will develop these customized versions.

If you choose to provide us with personal information, as in an e-mail message, the University will use this information to respond to your request. There are times when your e-mail is forwarded within the University to employees who are better able to assist you. The University may also forward requests for assistance to another appropriate institution for response. Except for the foregoing exceptions and as required by law, the University does not rent, sell, or share any information collected with outside organizations without obtaining your permission.

This web site has links to other World Wide Web sites or resources. We do not control those sites and resources, do not endorse them, and are not responsible for their availability, content, or delivery of services.

If you have questions about general University of Minnesota security measures see the University policy, Including a Privacy Statement on U Web Pages.

If you have questions about this site, its collection of information, and its online privacy policy, contact <insert local contact here>.

Ideas for Portions of Customized Privacy Policy

Notification (What is gathered, how it is used and shared)

• We use the information only for internal purposes and to improve the content of the web site.
• We may redirect your message to another person, institution, or agency to answer your question.
• We do not sell, rent, trade, or distribute any personally identifiable information obtained from visitors to a third party, except as required by law.
• We only share personal information when required by University policy or law.
• We use IP addresses to analyze trends, administer the site, track user's movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.
• We publish on a web site the statistics from traffic on this location.

Choice (Ability to contact organization to ensure personal information is not shared, if they choose)

• We do not collect personal information unless provided voluntarily and knowingly.
• We do not knowingly collect personal information from children without parent's permission.
• You may remove information from our database to discontinue communications or service by calling:_______

Security Of (How it protects information on site and with those they share it with)

• We use appropriate safeguards to ensure the security, integrity, and privacy of personally identifiable information submitted to our site and periodically update measures with new technologies.
• When appropriate, the University uses encryption technologies, user authentication systems, and access control mechanisms.
• This web site contains links to other sites. Please be aware that the University of Minnesota is not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this web site.

Access To (Reasonable access to information collected and a way to correct inaccuracies)

• You have the ability to edit your account information and preferences at any time. By calling:
• If you have questions or would like more information about the online data we collect from you, call ***-***-****."