Examples of Public, Private, and Confidential Information

PUBLIC

Employee Information

Name
Salary
Gross pension
Value and nature of fringe benefits
Expense reimbursements
Job titles
Job description
Education and training
Previous work experience
First and last employment
Existence and status of complaints
Terms of buy-out agreements
Final disposition of disciplinary action
Work location
Work phone number
Badge number
Honors and awards received
Payroll time sheets

Student Directory information The following information is Public, unless the student has requested non-disclosure (suppress).

Name
Address
Electronic (e-mail) address
Telephone number
Dates of enrollment
Enrollment status (full/part time, not enrolled)
Major
Adviser
College
Class
Academic awards and honors
Degree received

Other

Financial data on public sponsored projects
Course offerings
Invoices and purchase orders
Budgets

PRIVATE/NON-PUBLIC

Social security number
Trade secrets or intellectual property such as research activities
Birth date
Home phone number
Home address
Health information
Student grades
Location of assets
Passwords
Parking leases
Anonymous donors
Gender
Ethnicity
Citizenship
Citizen visa code
Veteran and disability status
Linking a person with the specific subject about which the library user has requested information or materials.

Non-directory Student Information May not be released except under certain prescribed conditions. Non-releasable information includes:

Grades
Courses taken
Schedule
Test scores
Advising records
Educational services received
Disciplinary actions
Student ID

CONFIDENTIAL / PROTECTED NON-PUBLIC

Legal investigations conducted by the University
Sealed bids

To determine the proper data classification of other University information, first contact the offices of the Human Resources, Financial or Student Systems Data Custodians listed in the "Contacts" section of this policy. If questions remain, you may be referred to the University's Office of the General Counsel, Records and Information Management Office.

[Policy Library] [Policies by Process]

Privacy Statement
Comments: process@tc.umn.edu
© 2005 by the Regents of the University of Minnesota.
Policy and Process Development Office. All Rights Reserved.
The University of Minnesota is an equal opportunity educator and employer.
http://www.fpd.finop.umn.edu/groups/ppd/documents/Appendix/confidential.cfm
Updated: April 19, 2005