Appendix L
Bus Charter Information
Lee Line, Inc.
: For charter reservations, call Pat, Chris or Angie at (651) 224-2844.
Contract #136.1.
Minnesota Coaches, Inc.
: For charter reservations, call Anne Scott or Mike Karlen at (651) 437-9648.
Contract #136.2
.
Northfield Lines, Inc.
: For charter reservations, call Pam Williams or Kelly Strese at (507) 645-5267 or 1-800-944-2190.
Contract #U136.3
Check the list (above) of recommended charter companies. Use the departmental small order process when placing orders. Charters are billed either hourly or by the mile, whichever is greater.
You will need the following information to charter a bus. If you complete the form, you can print it to give to the charter company and / or keep it as a record of the transaction.
Contract Number
Contract #136.1 Lee Line
Contract #136.2 Minnesota Coaches, Inc.
Contract #136.3 Northfield Lines, Inc.
Charter Date:
Billing Address:
Person Ordering Charter:
Phone:
Name of Person to Contact in an Emergency:
Phone:
Pick Up Time:
A.M. or P.M.?
A.M.
P.M.
Pick Up Location:
(include EXACT street address and special instructions such as which side of the building)
.
Destination of Charter
(Note: for most local charters, the bus will drop a group off and return at the designated time. If you want the bus to remain at the destination, instructions must be given WHEN THE CHARTER IS BOOKED)
.
Return Date:
Departure Time:
A.M. or P.M.?
A.M.
P.M.
Type of Bus and Capacity:
Over the Road Coach (47, 49 or 57 passenger)
School Bus (51 passenger)
Transit Coach (51 passenger)
Mini Coach (21 or 25 passenger)
Special Instructions Or Comments:
(i.e. seat belts needed, group needs shuttling, drivers are to record load counts, PA system must be available, air conditioning needed, etc.)
.
Notes
The bus companies will assume that someone in the group will be paying for parking. If the group wants the bus driver to handle this, it must be specified when the charter is booked.
Driver handles parking?
Yes
No
For overnight charters, give the bus company the name, address, and phone number of the hotel the group is staying at so the bus company can make advance hotel reservations for their driver(s).
Airport Charters:
To Airport - give bus company name of departure terminal.
From Airport - give flight information so the bus driver can check if the flight has arrived, if the group is not waiting at the appointed pick-up spot.
Airline
Flight #
Estimated Arrival
Buses can NOT park for a long period of time at the main terminal baggage pick-up area (they could get ticketed). The bus company will not call ahead to make sure a flight is on time. It is the group's responsibility to let the bus company know if the pick-up time has changed.
Print / Save this form when you are finished.
Click this button to reset the form:
The bus company will bill individual departments directly. Audit the invoice, place a label on the invoice, and forward it to Disbursement Services for payment.
Visit the
Travel Services Web Site
.
[
Policy Library
] [
Policies by Process
]
Privacy Statement
Comments
:
process@tc.umn.edu
© 2003 by the Regents of the University of Minnesota.
Policy and Process Development Office. All Rights Reserved.
The University of Minnesota is an equal opportunity educator and employer.
http://www.fpd.finop.umn.edu/groups/ppd/documents/Appendix/travelAppL.cfm
Updated: January 15, 2003