EXPENDITURE TYPES	NON-SPONSORED PUBLIC FUNDS Fund Types	NON-SPONSORED PRIVATE FUNDS (A) Fund Types	SPONSORED FUNDS (B) Fund Types	NON-SPONSORED NON CURRENT FUNDS Fund Types
Admissions to charitable events, when they directly relate to the U’s mission	No	No	No	No
Admission to non-University sponsored events or functions	No	Yes	No	No
Alcoholic beverages, if authorized, for University events.	No	Yes	No	No
Social events such as birthdays, holiday parties, etc.	No	No	No	No
Charitable contributions	No	No	No	No
Child care expenses	No	No	No	No
Flowers for employees, members of University governing boards or their spouses, and others significant to the University ($75 maximum)	No	Yes	No	No
Gifts of nominal value to staff, donors, members of governing boards, volunteers, and University supporters ($75 maximum)	Yes	Yes	No	No
Memorial gifts in lieu of flowers at family’s request ($75 maximum): Made to bona fide charities or nonprofit organizations (NOT made directly to the family) Expenditure approval subject to normal departmental or collegiate authorization and delegation	No	Yes	No	No
Nontaxable awards to employees ($75 maximum) - See also FAQ	Yes	Yes	Yes	No
Personal memberships in social, non-professional organizations. But some incremental expenses may be allowed. See Campus Club and Social/Athletic Club Supplement	No	No	No	No
Political contributions and fund raisers	No	No	No	No
(C) University sponsored recognition or reception events Which are on University property, staff residences, or off-campus facilities on University Contract list Refreshments or meals provided by onsite facilities when applicable, or by moderately priced caterer Entertainment limited to intra-University providers	Yes (C)	Yes (C)	No	No
Recruiting for faculty and staff.	Yes	Yes	Yes	No
Refreshments (other than alcoholic beverages), accommodations and related incidental expenses (e.g., decorations) for: business meetings and retreats to conduct University business; or staff and student development; or community building. See also FAQ	Yes	Yes	No	No
Spouse, partner, guest or dependents – travel, entertainment, or other expenses (E)	No (E) But see exceptions	No (E) But see exceptions	No	No
(D) Vehicle towing, traffic/parking tickets, and other related personal legal expenses.	No (D)	No (D)	No	No
Visitor/volunteer parking	Yes	Yes	No	No
Other expenses which could be perceived as personally benefiting individuals, extravagant or subject to public scrutiny, including but not limited to: Gifts which are more than of nominal ($75) value; Valet parking; (F) Green fees and other golf outing expenses; (F) Golf or other sports equipment storage; Entertaining a particular donor on multiple occasions; Travel for non-University functions or meetings (such as charity events) that are unrelated to the mission and purpose of the unit considering the expenditure; In- room movies while staying at a hotel on University business.	No	No	No	No

Key to Notes

(A) Answers in this column apply UNLESS the listed expenditure types are specifically prohibited by the donor.

(B) Sponsor requirements will supersede University of Minnesota policy requirements. Contact Sponsored Project Administration for specific sponsor guidelines.

(C)Events not meeting these criteria are limited to Foundation or other non-sponsored private funds.

(D)University Fleet Services may charge departmental nonsponsored or private funds for motor vehicle tickets and fines assessed to university-owned vehicles, but ONLY if they cannot identify or collect from the person who was driving the vehicle when the violation occurred.

(E) Unless the University is obligated for such expenditures through a previously negotiated employment contract. There are some exceptions for donor, faculty recruitment and U-Wide celebratory events. See Employee, Spouse, Partner or Guest Expenses supplement.

(F) There are some exceptions for donor relations activity. See Other Entertainment and Hospitality Expenses supplement.