Purchasing, Receiving and Storing Controlled Substances

It is strongly recommended that employees who work with controlled substances for research review the following websites and complete the online tutorial: Using Controlled Substances for Research. After taking the tutorial, the record will be posted in the employee's online training record.

• Department of Environmental Health and Safety (DEHS): Using Controlled Substances for Research
• Online Tutorial: Using Controlled Substances for Research

Registration Structure

• The department head must appoint a DEA Registrant for the Unit. Each laboratory in a Unit using controlled substances for research or teaching is a Location.
• The Unit Registrant must obtain a Drug Enforcement Administration (DEA) registration for each University building address where controlled substances will be used.

DEA registration for the Unit Registrant:

For use of controlled substances in research, complete DEA Form 225. For use of controlled substances in teaching, complete DEA Form 224.Instructions for completing DEA applications are located on the DEHS website. Contact DEHS if you need further assistance with the DEA registration process.

Purchasing

DEHS encourages the purchase of controlled substances from Boynton Health Service Pharmacy or the Veterinary Medical Center Pharmacy. DEA Form 222 is required to purchase Schedule I and Schedule II drugs. If using these scheduled drugs request Form 222 when applying for a DEA registration. When the DEA Registrant is unavailable Power of Attorney may be used to order controlled substances and execute DEA order forms. Power of Attorney may be granted by DEA Registrants to the department head or senior administrator using a copy of the DEA form available on the controlled substances website. The Power of Attorney form must be attached to each order form and is only assigned for specific period of time.

Receiving

When picking up controlled substances from the on-campus pharmacies or when receiving in the mail, the DEA Registrant or Authorized User must verify the contents and rectify any discrepancies. Sign and date the purchase receipt and file it with the controlled substances records. Provide a copy of the receipt to the DEA Registrant.

Labeling

If controlled substances are removed from their original packaging and compounded, diluted or combined, each new container must be labeled and tracked. The label must include: the name of the controlled substances, the schedule of the drug, the lot number, the final concentration, the amount per container and the expiration date (not more than 30 days after dilution date).

Storing and Securing

Controlled substances must be stored in a safe separate from other drugs or materials. The safe must be bolted to an immovable object.